Every company or https://cartagrande.com/how-can-coaching-and-mentoring-be-done-right/ organization creates huge volumes of paperwork, which require careful management to ensure that the document is tracked by version secure storage, as well as rapid retrieval. By streamlining the organization of documents, it is easier to locate and manage documents, which aids in decision-making and problem-solving, and reduces the costs associated with manual data entry and processing.
To streamline your documentation workflows, start by creating a document process model. It will outline the steps of your workflow, and the people who will be involved in each process, as well as what kind of documents you’ll need complete and send to the recipient. You can then utilize a low-code workflow software like frevvo to automatize the process of uploading and digitizing documents. Once your documents are digitally transformed, they can be shared between teams and users can sign them with their eSignatures. This means that you no longer need to print and fax them, which reduces time and enhances collaboration.
Additionally, a more efficient document workflow can help you cut down your paper usage by up to 70 percent. It can also help you increase efficiency by cutting down on the number of steps and handoffs that are part of your process, resulting in better project timeliness. Document automation can also reduce human error by removing repetitive manual tasks. It also reduces the risk of misplacing or lost documents.
Streamlining processing of documents also helps create a more interconnected and data-driven work environment. This leads to better communication between team members, enabling them to collaborate and make well-informed decisions based on accurate insights. It also helps you to adhere to the regulations, increase compliance and track changes over time in your records.