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Online Board Meetings Benefits
Teleconferences have become more commonplace as businesses adapt to working from home following the pandemic. Meetings via teleconferencing are efficient but there are a few challenges to consider.
Participants who are less engaged might be frightened by the remote meeting at first as they are not used to communicating via online communication. This can lead to less participation in the meeting. This could delay the progress of the board or derail its agenda.
It can be difficult to read body language and facial expressions during a virtual discussion, which can lead misunderstandings. The absence of eye contact can also make some directors feel uncomfortable speaking up, and they can become passive listeners, which isn’t suitable for a board.
The board portal could be used to solve these problems. A board management tool that has video conferencing that is secure, for example it makes it easy to keep track of and archive important documents. Directors can access documents and minutes from any device at any time.
It’s also a good idea to ensure that the room is spotless and free of distractions. The meeting should not be held during mealtimes and all attendees are asked to turn off their phones when they are not talking in order to minimize background noise. The chair should have the ability to look over all attendees and advise them to use only their microphones when necessary.